How to use your planner to maximize your productivity

September 01, 2017

How to use your planner to maximize your productivity


Planners have become extremely important in the modern world because everything is so hectic and we are counting the minutes of each day now instead of the hours. Most people get a good planner that they can use to schedule and manage their time, but it seems like it’s hard for them to maintain a good level of productivity. They think that this happens because their planner wasn’t good enough, but the problem is never the planner.

In this article, we are going to give you some important tips on how you can use your planner in order to maximize your productivity as much as possible.

Get your priorities straight

This is a very important thing that we need to do in every aspect of our lives. You have to limit the amount of things that you can do each week and prioritize the ones that are extremely important. This is going to give you a chance to get things done without any distractions. The more you prioritize activities, the more productive you become.

This means that all work related activities should always take center stage. Then you need to worry about quality time for you and your loved ones and lastly, you should consider the most common forms of entertainment such as TV, movies, video games, etc.

Always leave extra time for last minute tasks

It’s impossible to control the number of interruption, setbacks and added activities that we might have to deal with during the week. The best way to handle this is to always leave a few hours of your weekend open for this sort of tasks. It will allow you to keep your schedule intact unless there is a very serious emergency to deal with immediately.

Learn how to synchronize work with energy levels

Most people don’t take the time to look into their highest energy levels when they schedule their hours of work. One of the most important things that you can do is learn how to schedule your most important task for the hours of the day when you feel the highest energy levels. This is going to allow you to get substantial results when you are looking to make the most out of your working hours.

In order to find out when your levels of energy are at their highest, you should spend a couple of weeks writing down the time of the day when you felt the most enthusiastic about work. You should have a pretty good idea of your peak energy hours. Once you know which hours will help you achieve the best results, you can have a lot more control and boost your productivity.

Focus on a daily task

Multitasking is not an ideal way to approach our working hours. It has been proven that we are only able to use our full brain capacity when we make a habit out of focusing on a single task daily only. Always schedule your day with a priority and make sure it gets finished before you move on to anything else.

You should take the time to conduct a little experiment. Try to get several tasks done simultaneously during the day and use a timer to see how long it took you to finish them. The next day, focus on each task separately and don’t start a new one until you finish the task at hand.

You will notice that it takes much longer to do similar tasks simultaneously than it does to finish each one separately and then combining the amount of time they all took separately. The point is that the more you focus, the better your results will be.

Identify your goals

The only way to use a planner efficiently is to make sure that you can take the time to work on identifying what your goals are. This is the only way to learn to schedule your priorities in a way that help you move faster towards the achievement of those goals.
This means that you need to be perfectly clear about what your goal are and what kind of structure those goals need to follow. Big goals should be constructed around smaller goals that will help you maintain a sense of accomplishment.

Final thoughts

Having a planner is always a great way to manage your time properly, but you need to keep these tips if you want to maximize your productivity as much as possible? If you fail to do this, you won’t be able to get the kind of results that you expect.
Using a planner is just a way to assist you scheduling, but you need to be the one that optimizes that schedule in order to make sure that things get done in time and you are able to keep your workflow smooth.

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